Create and Manage Email Accounts in Plesk

Posted on by Jane Austen
manage email

Manage email accounts is a crucial task for website administrators, and Plesk makes this process straightforward.

Plesk’s interface allows users to create and manage email accounts for their domains with ease.

Create and Manage Email Accounts in Plesk

In this guide, we will walk you through the steps to set up, configure, and manage email accounts in Plesk.

Why Use Plesk for Email Management?

Plesk offers a comprehensive solution for managing your web hosting environment, including email. With Plesk, you can:

  • Create and manage email accounts for different domains.
  • Set up email forwarding, autoresponders, and spam filters.
  • Manage email quotas and storage limits.
  • Secure email communication with SSL/TLS certificates.

Step 1: Logging into Plesk

  1. Log into your Plesk Control Panel using the credentials provided by your hosting provider.
  2. Once logged in, navigate to the Websites & Domains section where your domain(s) will be listed.

Step 2: Creating a New Email Account

  1. Select Your Domain: Under the Websites & Domains tab, choose the domain for which you want to create an email account by clicking on the domain name.
  2. Go to Email Settings: Look for the Mail tab on the left sidebar or in the top menu, then click on it to open the email management section.
  3. Add New Email Address: Click on the Create Email Address button to start the setup process.
  4. Enter Email Details:
    • Email Address: In the Email field, enter the prefix (e.g., example@domain.com). The domain will automatically be appended.
    • Password: Enter a strong password or generate one using Plesk’s built-in password generator.
    • Mailbox Settings: Set a specific mailbox size (quota) or leave it as “default” if your hosting provider defines it.
  5. Create the Account: Once all fields are filled out, click on the OK or Apply button to create the email account.

Step 3: Managing Email Accounts

Accessing Email Account Settings

After creating an account, you can manage email on various settings for each email account, such as:

  1. Modifying an Existing Email Account:
    • Go to the Mail section under Websites & Domains.
    • Click on the Email Address you want to modify.
    • You can change the password, modify the mailbox quota, enable/disable the mailbox, and manage other settings.
  2. Email Forwarding:
    • Inside the email account settings, look for the Forwarding tab.
    • Enable email forwarding and enter the email address to which incoming emails should be forwarded.
    • You can add multiple forwarding addresses if needed.
  3. Autoresponders:
    • Autoresponders automatically send a reply when someone emails the account (useful for out-of-office notifications).
    • In the email settings, go to the Autoresponder tab.
    • Enable the autoresponder, enter the message, and set the start and end dates.
  4. Spam Filters:
    • Plesk allows you to configure spam filtering on a per-email basis.
    • Under the Spam Filter tab, you can enable spam filtering and adjust the sensitivity settings.
    • You can also whitelist or blacklist specific email addresses or domains.

Step 4: Accessing Webmail

Plesk provides access to webmail so that users can check their email online without configuring a mail client. Popular webmail services like Roundcube or Horde are often integrated with Plesk.

  1. Access Webmail: To access webmail, go to webmail.example.com (replace example.com with your actual domain name).
  2. Login: Enter the email address and password you created to access your mailbox.
  3. Using Webmail: Once logged in, you can compose, send, and receive emails, manage folders, and perform other standard email tasks.

Step 5: Configuring Email Clients (Outlook, Thunderbird, etc.)

If you prefer to use an email client like Microsoft Outlook, Mozilla Thunderbird, or Apple Mail, follow these steps:

  1. Open your email client and start the setup for a new account.
  2. Enter Your Email Address: Use the full email address (e.g., example@domain.com) and password created in Plesk.
  3. Incoming and Outgoing Server Settings:
    • IMAP/POP3 Server: Use your domain (e.g., mail.example.com).
    • SMTP Server: Also use your domain (e.g., mail.example.com).
    • Ports: Check your hosting provider’s instructions for the correct port numbers (often 993 for IMAP, 995 for POP3, and 465 or 587 for SMTP).
    • Security Settings: Enable SSL/TLS encryption for incoming and outgoing mail to ensure secure email communication.
  4. Complete the Setup: Once all the settings are entered, save the configuration and start sending and receiving emails via your preferred client.

Step 6: Managing Email Quotas and Storage

To avoid reaching server storage limits, Plesk allows you to manage email quotas for each account:

  1. Set Email Quotas: In the Email Account Settings under the Mail tab, you can define storage limits for individual accounts. Set a reasonable quota based on your server’s capacity and user needs.
  2. Monitor Storage: Regularly monitor the disk space usage of each email account from the Plesk panel. You can adjust quotas or clear out emails to free up space.

Step 7: Deleting an Email Account

If you no longer need an email account, you can easily delete it:

  1. Go to the Mail Section: Open the Mail tab in Plesk.
  2. Select the Account to Delete: Find the email account you want to remove.
  3. Delete the Account: Click the Remove button to permanently delete the email address and its associated mailbox. Ensure that any important emails are backed up before deletion.

Conclusion

Plesk offers an intuitive platform for creating and managing email accounts for your domains.

With easy-to-use features like forwarding, autoresponders, spam filtering, and webmail access, manage email infrastructure becomes seamless.

By following the steps in this guide, you can efficiently set up and maintain email accounts, ensuring smooth communication for your business or personal projects.

Related Posts